Kintore, Aberdeenshire, UK

21 Nov 2020

Fixed Term Contract - Maternity Cover

Job Purpose:
  • Responsible for all Field Personnel travel and accommodation
  • Assist in mobilisation and demobilisation of Field Personnel
  • Responsible for the support and completion of daily administration duties for the Field Team
  • Second point of contact for Field Personnel
  • Work daily to ensure all schedules and planning within the department are up to date and working cohesively
Directly Reports To
  • Operations Field Supervisor
Internal Relationships
  • Field Technicians Level I, II, and III, Operations Team
External Relationships
  • Travel Agencies and Clients 
Main Responsibilities
  • Booking of travel and accommodation for Offshore Personnel – Please note this includes working outside office hours
  • Ensuring the offshore timesheets are entered into AX and are ready for approval - this includes calculation
  • Ordering PPE and Consumables
  • Processing holiday requests
  • Organising meetings and taking minutes for all pre-job and demobilisations
  • Ensure training and competence system is being utilised
  • Arranging any required visa, police checks, passport applications
  • Assisting in updating daily administration spreadsheets
  • Review Field Personnel expenses
  • Provide ad-hoc cover for reception
  • Ensure all electronic work pack documents are complete and received by Field Personnel
  • Invoicing for Field Personnel travel and accommodation
  • Assist Operations Field Supervisor in Team / Squad selections
  • Provide cover for Operations Field Supervisor, tasks include:
  • Main point of contact for Field Personnel, keeping them updated regarding job status
  • Completing daily administration tasks
  • Attending pre-job and demobilisation meetings
  • Team / Squad selections
Individual Quality and Safety Responsibilities:
  • To comply with STATS and Client quality, safety and environmental management systems and procedures at all times.
  • Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paper work is completed.
Internal Training Requirements:
  • Environmental Awareness

  • COSHH Awareness

  • Manual Handling

  • STATS Internal Courses – Basic Level

  • Vantage POB

  • Strong Educational background

  • Supervisory Training

Experience / Competence / Skills / Knowledge
  • Highly motivated with the ability to motivate others

  • 5 years admin experience or similar experience

  • Microsoft dynamics AX experience

  • Intermediate Microsoft excel and word training

Personal Qualities
  • Able to work on own initiative and as part of a team
  • Leadership qualities
  • Ability to be flexible in working practices
  • A positive attitude and pleasant manner towards fellow staff and suppliers
  • Good communication skills
Additional Note:

STATS is an equal opportunity employer, in which we are committed to creating an inclusive and diverse environment for all employees, in allowing us to deliver our company objectives together.

Apply now