Accounts Assistant

Kintore, Aberdeenshire, UK

June 2024

Job Purpose

• To provide support to the Accounts Supervisor – Payables and Receivables, and Finance Manager, in certain aspects of the finance function. Primary focus on Sales Ledger, with some Purchase Ledger exposure;
• To assist in ensuring that accounting records are accurate and timely.

Internal relationships

• Finance team members, Project Engineers, Commercial Team & PPS Team
  
  

Directly Reports To

• Accounts Supervisor – Payables & Receivables

ALONG WITH

• Management Accountant(s), Senior Accountant, Purchase Ledger Co-ordinator & Administrator
  

EXTERNAL RELATIONSHIPS

• Customers, vendors, banks and auditors

Internal Training Requirements

• Environmental Awareness
• COSHH Awareness
• Manual Handling
• STATS Internal Courses – Basic Level

Main Responsibilities

Sales Ledger:

• Provide support to the Sales Invoicing Assistant, including:
  • Proactively raising sales invoices on a timely basis, ensuring these tie back to approved Purchase Orders (Projects, rentals and intercompany billings)
  • Updating Project Milestone Forecast file as invoices are raised to facilitate accurate forecasting.
  • Credit Control activities – liaising with clients in respect to payment status updates, seeking to resolve any issues or queries.
  • Following up on client queries in a timely manner, escalating to management as appropriate.
  • Attending new project kick off meetings.

   Banking & Cash Forecasting:

• Posting of all bank receipts, payments and transfers onto the system.
• Updating and maintaining Daily Cash forecasting file.

Other Activities:

• Assisting with year end audit as required.
• Ad hoc Purchase Ledger support – holiday/absence cover primarily.
• Ad hoc finance department support as required.

Individual Quality and Safety Responsibilities

• To comply with STATS and Client quality, safety and environmental management systems and procedures at all times.
• Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paperwork is filled out.

Experience / Competence/ skills/ knowledge

• Competent in the use of Excel
• Familiarity with accounting packages, specifically purchase/sales ledger modules
• IT skills using all Microsoft packages

Qualifications

• Through relevant work exposure
• Educated to SQA/Higher level.

Personal Qualities

• ‘Can do’ attitude.
• Attention to detail.
• Problem solving ability.
• Hands on approach
• Team player
• Enthusiasm and good interpersonal skills
• Ability to use initiative.

Additional Note

STATS is an equal opportunity employer, in which we are committed to creating an inclusive and diverse environment for all employees, in allowing us to deliver our company objectives together.