Tendering and Proposals Engineer

Kuala Lumpur, Malaysia

Feb 2025

Job Purpose:

• Preparing and managing bespoke budgeted quotes for engineered service, sales and/or rental scopes and ensuring all activities are always in full compliance with the approved commercial processes.

Directly Reports To

• APAC Regional Manager

along with

• N/A

DIEECTLY SUPERVISES 

• N/A

External Relationships

• Customers and suppliers

Main Responsibilities

• • Receive and coordinate allocated leads from sales personnel for quote preparation and management
  • Use base product template and engineering inputs to draft technical proposals for bespoke sale and rental and service scopes
  • Populate all commercial notes relative to pricing for specified scope
  • Prepare detailed cost budgets based on new or existing costs stating source, validity and assumption basis
  • Work with Technical team to allow them to define required components to be budgeted
  • Ensure margin is maximised to STATS commercial standard
  • Use existing customer rates and required business margins to generate sell pricing for each scope
  • Prepare cashflow models per project based on outgoings projected from budget
  • Propose a milestone payment schedule and cancellation profile model based on the outgoings and predicted scope timetable.
  • Co-ordinate and record risk review for all required proposals and track all actions to close out
  • Pass all terms and conditions for review and negotiation to contract team
  • Ensure approval for any non-standard commercial condition requested or proposed
  • Prepare and track actions on outstanding quotes, opportunities to be quoted and quotes to be followed up
  • Ensuring revenue tracking reports are up to date at all times.
  • Communicate regularly with APAC Regional Manager members as required to ensure good level of awareness of workload and ongoing activities.
  • Conduct all activities in full compliance with STATS commercial procedures, DOA and all other applicable company processes at all times.
  • Highlight/escalate any process deviations to the APAC Regional Manager for resolution.
  • Work closely with appointed technical reps to confirm they have reviewed and accepted all scope of work documents, technical data and specs.
  • Prepare bid plans covering all required deliverables for formal tenders allocated.
  • Seek and include required QHSE team inputs in submission as required.
  • Support Project Teams post award on any commercial queries and variation orders.

Individual Quality and Safety Responsibilities:

• To comply with STATS and Client quality, safety and environmental management systems and procedures at all times

• Ensure all accidents / incidents / near misses / hazards are immediately reported and relevant paperwork is complete

Qualifications

• Relevant business, finance or engineering degree preferred
  
  

Experience / Competence / Skills / Knowledge

• Regular bespoke budget preparation experience preferred
• Fast paced energy service industry experience of proposals and document writing

Personal Qualities

• Highly numerate and with excellent commercial acumen
• Excellent grammar and written and oral communication skills
• Highly self-motivated and good at working on own initiative or as part of a team
  
  

Additional Note:

STATS is an equal opportunity employer, in which we are committed to creating an inclusive and diverse environment for all employees, in allowing us to deliver our company objectives together.